Using WordExport – CtrlPrint Support

How do I export a chapter for Word?

When you download a document you will have the ability to use the extra function under the "File" menu titled "Export Document for Word..." in InDesign/InCopy.

Selecting this option will open a dialog box for saving the document as a Rich text Format (.rtf) file. Rich Text Format files can be opened with Word as well as any number of other text editors.

After saving the file you can open it in Word and perform whatever additional changes you need to make.

Will my chapter look the same as it it did in InCopy?

Export for Word is designed to be compatible for submission to the Regulatory News Service (RNS).

Images are not included when exporting for Word.

Texts and tables will be as accurately displayed as possible however you will find that the layout – placement of items on the left or right side for example – has changed as all items will be displayed in linear order. So, a table that was once displayed on the right side of a text block will appear below it in the .rtf file.

You will most likely need to make edits to the exported .rtf file to tidy it up.

Do I have to export the entire chapter? Using InDesign's Articles palette with WordExport

Please note that this function requires InDesign and is not available in InCopy.

By default the entire document that you have open will be exported. If you do not want to export an entire document, say if you only want one page or just a table, you can use InDesign's Articles tool.

1. Click Window/Articles from the InDesign top menu bar to open the Articles panel.

2. You can drag the text box containing the element(s) you want into the Articles panel.

3. Name each article with a clear name to help you identify which text box you have added to the Articles panel.

4. When you next choose Export Document for Word..., only those items listed in the Articles palette will be included.

5. In addition to adding specific text boxes to the Articles palette you can also rearrange their order by dragging them into the position you would like them to be in. You can also select to not include certain text boxes by unchecking the box next to their name.

6. If you once again require the entire document to be exported simply delete the items from the Articles palette. Select the articles you want to remove and either press the delete key or click the trashcan icon in the bottom right-hand corner of the Articles panel.