Guide: What is CtrlPrint?

CtrlPrint is a system that uses 6 components together. It consists of the following :


1. A web service ( where users log in to access their documents and PDFs, leave comments, administrate projects and more.Users are supplied accounts by project administrators.

With questions about how to use the web service, as well as troubleshooting, please see the pages found here.

2. "CtrlPrint Transfer Manager" is a small application which takes care of installing the necessary plugins, as well as downloading and uploading documents. (Documents are downloaded and stored locally while being edited.) Information about and troubleshooting for Transfer Manager can be found here.

If you need to install Transfer Manager please see the "Installation" section found here.


 3. Adobe InDesign or Adobe InCopy. InDesign is the industry standard for designing and typesetting documents for publication. InCopy is a tool designed for copywriters and used predominantly for text editing. Users will need one or the other depending on their role in the project. Documents are saved back to the server (web service) via these applications.

Note that these applications are not developed by CtrlPrint and can be purchased from any supplier - including directly from Adobe.

Licenses for CC (Creative Cloud) can be purchased directly from Adobe. More information about CC can be found here.

Note that because these applications are developed by Adobe and not CtrlPrint they can include bugs that we are not responsible for.


 4. Plugins for InDesign or InCopy. These are automatically installed when you download a document from the system. InDesign users can manually install them if need be by following the instructions found in the "Installation" section here.

A menu called "CtrlPrint" is added to the menu bar in InCopy/InDesign when the plugins are installed. This menu contains options for saving documents to the server (web service) and using CtrlChanges.

 5. Fonts, OTF (OpenType) are recommended for compatibility across platforms. Fonts work like applications and need to be purchased, licensed and installed. In some cases a company may have their own fonts - in other cases the agency may be responsible for choosing them. In most cases the fonts will be supplied by the agency to users, or they may be sent directly to the IT department handling installation by CtrlPrint.

Information about missing fonts can be found here, you can find instructions for installing fonts here.

 6. A PDF reader, users can download PDFs from the web service and create them locally using Adobe InCopy/InDesign. To view these one can use, for example, Adobe Acrobat, Adobe Reader - download page, or any current web browser that has this feature available.

PDFs are simply downloaded via the web browser and are not dependant upon any specific software to open.



More information about the different components can be found here.


Basic Workflow

Each user will be given an account which they will log in with. Each document in the system can be given a different set of permissions for each user – so not every user needs to have access to every document. (This is set by an administrator.)

After logging in a user can access a document for editing, download PDFs and more.

If a user chooses to download a document for editing it will be checked out and locked by them until they choose to save it back to the server from InCopy/InDesign. When it has been uploaded the chapter will automatically unlock and the new version will be made available.

Note that users will always work with a local copy that has been downloaded to their machine, they will not be working directly on a remote copy on a server. More information about this can be found here.

Labels: guide ctrlprintbasics

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