There are three different user roles when working with CtrlPrint. The following table show which role is able to perform which of the core functions in the system. The only function that must be handled by the CtrlPrint staff is the creation of a new company account.
You do not need to be an administrator to upload a new document to CtrlPrint - however you must have "InDesign" permissions for the chapters you intend to upload.
| Comparison of User Roles for CtrlPrint | |||
| Task | System Admin | Project Admin | User |
|---|---|---|---|
| Access documents and edit them | X | X | X |
| Access PDFs (individual chapters and combined) | X | X | X |
| Change own information and password | X | X | X |
| Add comments | X | X | X |
| Add version comments | X | X | X |
| Change comment status | X | X | X |
| Send email to other users | X | X | X |
| Accept/reject TrackChanges (with permissions) | X | X | X |
| Unlock a chapter that is locked by you | X | X | X |
| *Add a new document to the system | X | X | X |
| View TrackChanges/ESEF settings | X | X | X |
| View a project's chapter access permissions | X | X | X |
| Delete comments | X | X | |
| Send email to all users in a project | X | X | |
| Publish message for a project | X | X | |
| Create chapters | X | X | |
| Add users to a project | X | X | |
| Set user permissions for chapters | X | X | |
| Delete chapter versions | X | X | |
| Delete chapters | X | X | |
| Inactivate/activate chapters | X | X | |
| Add PDF profiles | X | X | |
| Set permissions for accepting/rejecting TrackChanges | X | X | |
| Change settings for ESEF projects | X | X | |
| Unlock a chapter that is locked by another user | X | X | |
| Change a chapter's name and order | X | X | |
| Change a project's name | X | X | |
| Set a chapter's status as done | X | X | |
| Activate TrackChanges, Review, WordExport, Tagger | X | X | |
| View chapter logs | X | X | |
| Publish message for whole company | X | ||
| Create/delete projects | X | ||
| Duplicate projects | X | ||
| Inactivate/activate projects | X | ||
| Change the order of projects | X | ||
| Activate 2FA and SSO | X | ||
| Resend a user their credentials | X | ||
| Reset a user's 2FA token | X | ||
| Create/delete user accounts | X | ||
| Inactivate/activate a company | X | ||
| Send email to whole company | X | ||
| Assign roles to users | X | ||
*You do not need to be an administrator to upload a new document to CtrlPrint - however you must have "InDesign" permissions for the chapters you intend to upload.